Privacy Policy
Effective Date: January 1, 2026
The Daughters of the Cincinnati is committed to respecting the privacy of our members, applicants, donors, and visitors to our website. This Privacy Policy explains what information we may collect through our website, how we use that information, and how we protect it.
Information We Collect
We may collect personal information that you voluntarily provide when you:
- Contact us by email or through a website form
- Inquire about membership
- Submit information through our scholarship portal
- Submit a recommendation or other information in support of a scholarship applicant
- Make a donation
- Otherwise communicate with the Daughters of the Cincinnati
Depending on the purpose for which the information is provided, this may include your name, email address, telephone number, mailing address, educational information, information concerning military service, financial information, and other information needed to administer our programs.
We collect information only as needed to carry out the purpose for which it is provided.
Scholarships
The Daughters of the Cincinnati administers a scholarship program for eligible applicants. Scholarship applicants may be asked to provide personal, educational, parental military-service, and parents’ financial information as part of the application and selection process.
Applicants submit information through our online scholarship portal. This information is used only for purposes related to administering the scholarship program, including determining eligibility, reviewing applications, selecting recipients, communicating with applicants, and administering scholarship awards.
Once scholarship application information has been downloaded or otherwise received by the Scholarship Committee, the Daughters of the Cincinnati does not retain applicants’ information on our website or in the online scholarship portal. The information is then handled according to our internal record-retention practices.
We do not sell or rent scholarship applicants’ personal information or use it for marketing purposes.
Financial information submitted as part of a scholarship application is retained for no longer than one year, unless a longer retention period is required by applicable law, regulation, or accounting requirements. When the applicable retention period has ended, the information is securely destroyed.
How We Use Personal Information
Information provided to the Daughters of the Cincinnati may be used to:
- Respond to inquiries and requests
- Administer membership inquiries and applications
- Administer and evaluate scholarship applications
- Communicate with scholarship applicants, recommenders, members, donors, and others who contact us
- Process donations and maintain appropriate records
- Maintain and improve our website
- Protect the security of our website and information
- Meet applicable legal, accounting, and administrative requirements
We do not sell or rent personal information to third parties.
Donations and Payments
If you make a donation or payment through our website, your payment will be processed by a third-party payment service. Payment information provided through such a service is subject to that provider’s privacy policy and terms of service.
The Daughters of the Cincinnati does not retain complete credit card numbers or other payment credentials after a transaction has been processed.
Website Security
We take reasonable steps to protect the personal information entrusted to us from unauthorized access, use, or disclosure. However, no method of transmitting or storing information electronically can be guaranteed to be completely secure.
Cookies and Website Analytics
Our website may use cookies or similar technologies to support website functionality and help us understand how visitors use our website.
Third-party services used on our website may also collect information about website visitors in accordance with their own privacy policies.
Third-Party Websites
Our website may contain links to other websites, including websites operated by other organizations. The Daughters of the Cincinnati is not responsible for the privacy practices or content of those websites. We encourage visitors to review the privacy policies of any third-party websites they visit.
Retention of Information
The Daughters of the Cincinnati retains personal information only for as long as reasonably necessary to fulfill the purpose for which it was provided, administer our programs and activities, and meet applicable legal, accounting, or administrative requirements.
Scholarship application information is removed from our website and online scholarship portal after it has been downloaded or otherwise received by the Scholarship Committee.
Financial information submitted in connection with scholarship applications is retained for no longer than one year, unless a longer retention period is required by applicable law, regulation, or accounting requirements.
When information is no longer needed, we take reasonable steps to securely dispose of it.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time as our practices, programs, or legal requirements change. Any updates will be posted on this page along with a revised effective date.
Contact Us
If you have questions about this Privacy Policy or how the Daughters of the Cincinnati handles personal information, please contact us:
Daughters of the Cincinnati
271 Madison Avenue #1408
New York, NY 10016
office@daughters1894.org